Backfile Scanning

Disorganised records or records kept in multiple locations can make it difficult to locate information when you need it. Not being able to find files when you need them can be costly. Labour hours spent searching for information is non-productive and time wasted. If your company is having trouble quickly accessing information, a backfile scanning project may be a cost effective solution in the long run. With a backfile scanning project older records that are still accessed on a regular basis are scanned, drastically reducing the time it takes to locate them. However, the proper front end planning is needed to ensure your project will run smoothly. Our educated staff already know the considerations that should be taken into account with backfile scanning, and we will be able to assist you with developing a customised plan that will work for your company.

Customised service

OASIS is invested in making your scanning project a success. We are educated on the best procedures for scanning documents and the common issues that should be addressed in the planning of a backfile scanning project. For example, we can help determine which records should be scanned and which should not. Also, we will help you determine the best indexing system for your imaging project, making sure that your information will be easy for your employees to locate. Our customised planning ensures that your project is a success, and you will not have to suffer through trial and error consequences.

Our standard procedure for delivering scanning solutions for structured or unstructured hardcopy is to first analyse the operational needs, document the risks and costs and assist in building a business case for the solution. Once a business case is signed off, we will design and build the final solution in conjunction with the customer.

Cuts down on labour time and valuable office space

Imaging projects are labour intensive. The records have to be prepared for scanning, and this takes time. Allowing us to do the preparation work for you helps to ensure that your employees are able to focus on their main responsibilities. Also, you save the valuable office space that is required for an imaging project.

No need to invest in expensive equipment

High quality imaging equipment can be costly. Because we are invested in successful imaging, we use and maintain the highest quality imaging equipment. Plus, you will not have to worry about maintenance or upgrades. Our document scanners can capture all document sizes in black & white, colour and greyscale - from postage stamp size to A0 and larger. Our document scanners are integrated with VRS (Virtual ReScan) software that allows us to process and enhance the images to the highest possible quality even from poor quality originals.

Experience with proper scanning procedures

Our staff are trained in the strictest procedures for scanning records.

In order to reduce the need for additional backfile scanning, you may consider incorporating a day forward project as well. This will eventually streamline most of your records to an electronic format so that an entire set of information is in the same place physically. With everything in one format, you will have better access to your information when you need it. OASIS can assist you in making this transition as smooth as possible.